Project Coordinator
Position Overview
[CONTINGENT UPON CONTRACT AWARD]
P&C Apex Consulting LLC is seeking a Project Coordinator Intern to support a professional consulting engagement focused on evaluating and documenting administrative operations, employee workloads, business processes, and organizational workflows.
The intern will work under the supervision of the Principal Consultant and alongside an Operations Support Analyst while gaining practical experience in project management, business operations, process improvement, stakeholder engagement, and consulting project delivery.
The internship is designed as a professional learning experience. The selected intern will participate in actual project activities while receiving guidance, feedback, and exposure to how a consulting engagement progresses from discovery and data collection through analysis, documentation, quality review, and final client deliverables.
The position will include a combination of onsite project activities in the Visalia and Tulare County area and approved remote project work.
ACADEMIC CREDIT
P&C Apex Consulting welcomes students interested in completing the internship for academic credit. Eligibility for academic credit is determined by the student's college or university and academic program. P&C Apex Consulting will work with the selected intern and applicable university representative to support approved internship learning objectives, supervision, and evaluation requirements.
Key Responsibilities
- Assist with maintaining project schedules, interview schedules, milestone trackers, action item logs, document registers, and deliverable trackers
- Attend designated stakeholder interviews and workflow observation sessions alongside the Operations Support Analyst
- Prepare structured interview documentation capturing employee responsibilities, process steps, systems, forms, approvals, handoffs, and other relevant operational information
- Participate in post interview reviews with the Operations Support Analyst to compare documentation and identify information requiring clarification
- Assist with documenting current business processes based on validated information collected during interviews and observations
- Assist with developing draft process narratives and preliminary workflow documentation for analyst review
- Support development of workflow maps and other visual process documentation using information validated by the project team
- Assist with documenting how administrative work moves between employees, departments, systems, and locations
- Help organize information used to evaluate employee workloads, task distribution, duplicated activities, and operational capacity
- Compare information collected from approved project sources and flag differences, unanswered questions, or potential inconsistencies for analyst review
- Maintain project document registers, evidence inventories, information request trackers, interview logs, and other assigned project controls
- Track outstanding project information, follow up items, assigned activities, and upcoming project deadlines
- Assist with organizing project files according to established documentation, confidentiality, naming, and version control procedures
- Assist with preparing professional project reports, tables, process documentation, supporting materials, and appendices
- Participate in document quality reviews for completeness, consistency, organization, and adherence to established project standards
- Incorporate approved revisions and corrections into project documentation
- Participate in regular supervision and professional development meetings with the Principal Consultant
- Receive practical instruction in project management, consulting methodology, business process analysis, professional documentation, and quality assurance
- Apply feedback from the Principal Consultant and Operations Support Analyst to improve project coordination and professional documentation skills
- Assist with final project documentation, deliverable preparation, and project closeout activities
Required Qualifications
- Currently enrolled or recently graduated from an accredited college or university and pursuing a degree related to Business Administration, Management, Project Management, Organizational Leadership, Information Systems, Healthcare Administration, Public Administration, or a related field
- Interest in developing professional experience in project management, consulting, business operations, or process improvement
- Strong written communication, listening, and note taking skills
- Strong organizational skills and attention to detail
- Ability to accurately document information discussed during interviews, meetings, and project activities
- Ability to manage assigned tasks and meet established project deadlines
- Basic proficiency with Microsoft Word, Excel, Outlook, and Teams
- Ability to learn and follow established project templates, procedures, and documentation standards
- Ability to accept professional feedback and incorporate corrections into assigned work
- Professional communication skills and ability to interact appropriately with project team members and client personnel
- Ability to maintain confidentiality when working with sensitive organizational and business information
- Ability to commute to designated project locations in the Visalia and Tulare County area when onsite participation is required
Preferred Qualifications
- Currently pursuing a degree through Fresno Pacific University or another accredited institution
- Coursework in project management, business administration, operations management, organizational management, data analysis, information systems, or business communications
- Previous internship, administrative, customer service, office, project, or other professional work experience
- Experience preparing meeting notes, reports, presentations, spreadsheets, or other professional documents
- Experience using Microsoft Excel to organize, review, or track information
- Exposure to process mapping, workflow diagrams, standard operating procedures, or business process documentation
- Project management coursework, certificate training, or related academic experience
- Interest in management consulting, project management, business analysis, healthcare operations, or organizational improvement
Ideal Candidate Traits
- Curious and eager to understand how organizations, business processes, and consulting projects operate
- Highly organized and able to maintain accurate project information
- Strong listener who can capture important details during professional conversations
- Comfortable asking appropriate questions when instructions or information are unclear
- Able to distinguish between documented facts, observations, questions, and conclusions
- Dependable and able to complete assigned responsibilities within established timelines
- Receptive to coaching, feedback, and professional development
- Comfortable working collaboratively with a Principal Consultant and Operations Support Analyst
- Professional when interacting with client employees and organizational leadership
- Able to maintain discretion and confidentiality when exposed to sensitive business information
- Interested in developing practical skills that can be applied to a future career in project management, consulting, business operations, or related fields
Benefits & Growth Opportunities
Curious and eager to understand how organizations, business processes, and consulting projects operate
Highly organized and able to maintain accurate project information
Strong listener who can capture important details during professional conversations
Comfortable asking appropriate questions when instructions or information are unclear
Able to distinguish between documented facts, observations, questions, and conclusions
Dependable and able to complete assigned responsibilities within established timelines
Receptive to coaching, feedback, and professional development
Comfortable working collaboratively with a Principal Consultant and Operations Support Analyst
Professional when interacting with client employees and organizational leadership
Able to maintain discretion and confidentiality when exposed to sensitive business information
Interested in developing practical skills that can be applied to a future career in project management, consulting, business operations, or related fields
INTERNSHIP LEARNING OBJECTIVES
Develop an understanding of how professional consulting engagements are planned, coordinated, documented, and delivered
Develop practical project coordination skills by working with schedules, milestones, action items, project controls, and deliverables
Learn how consultants conduct stakeholder interviews and gather operational information
Develop professional techniques for documenting business processes, responsibilities, systems, handoffs, and workflow activities
Gain introductory experience with process mapping and current state workflow documentation
Learn how information collected from multiple project sources is organized, compared, validated, and prepared for analysis
Develop professional business writing and project documentation skills
Understand the distinction between project evidence, observations, analytical findings, and recommendations
Develop quality assurance skills through document review, version control, source validation, and deliverable preparation
Strengthen professional communication, time management, organization, teamwork, critical thinking, and problem solving skills
Submit Your Application
Complete the form below to submit your interest in the Project Coordinator role. All required fields must be completed and a resume is required. Please review the position details and include any requested supporting documents.